Sample Museum Loan Agreements

C. OUTGOING LOANS 1.” RESPONSIBLE PARTIES a. “The authority to approve an expiring loan rests with the appropriate trustee. b.”” “The collection manager, in agreement with the curator, is responsible for communicating with the requesting organization, preparing and maintaining all loan securities, and tracking the transaction on the loan period. c.” ” “The power to recall the loan before the deadline is the responsibility of the board of directors or the director of the museum. (d.” “If a loan requested requires unusual restrictions, the curator, in agreement with the museum director, will approve or negotiate these conditions and will be held responsible for their implementation. 2. ” “OUTGOING LOAN CRITERIA a.” “The museum assigns objects to qualified or not-for-profit institutions for scientific research and exhibition, subject to policies and practices within each collection. b.”” “The museum does not lend its collections to private or entrepreneurial institutions, except for educational purposes of public benefit. (c.”” ” Objects requested for the loan must be physically capable of resisting packaging, travel, additional manipulation and climate change. Assets that do not meet this standard should not be approved for a credit unless the loan agreement applies to specific conditions. d.”” “Outgoing loans will be for a period of one year, unless otherwise stated.

The loan can be renewed with the written permission of the curator before the return date. e.” “UAMN may require, before approving an outgoing loan, that an approved facility report be completed or recorded in the file. f.”” “The lending institution does not transfer objects of possession, repair, cleaning, modification or restoration that it has received on loan without the explicit written consent of the competent trustee. Derogations from written permission to clean or modify may vary depending on the collection. g.” “Loans intended to promote the museum in public buildings (airport, governor`s office, various administrators) are permitted, provided that the property is exposed in such loans under authorized environmental and security conditions.

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